Instructions Provided for Long-Range 'Busy' Searches in Outlook
Tuesday, January 23, 2007
As with the college's previous e-mail system, Outlook allows employees to search for available meeting times on other employees' calendars. However, by default, Outlook displays only two months of a person's calendar information. If you would like others to be able to schedule a meeting further in the future than two months, do the following to change the number of months displayed in a busy search:
- While in Outlook, select Options from the Tools menu.
- When the Options window opens, click on the "Calendar Options" button (located on the Preferences tab).
- When the Calendar Options window opens, click on the "Free/Busy Options" button (located toward the bottom, under Advanced options).
- On the Free/Busy Options window, you can enter the number of months that you want to publish free/busy information on the server. Six months is practical for most people.
- Click OK to accept the change and close the window.